QuickBooks Workforce W2 Won’t Load

Employers can easily share the paycheck information with each respective employee with the help of Quickbooks Workforce. The Workforce service of Intuit QuickBooks facilitates the sharing of paycheck information among employees online. If you are an employer, by enabling QuickBooks Workforce, you can easily keep track of how the employees choose to check their types of W-2 and pay stubs. Isn’t this wonderful? However, in certain instances, issues pop up in the workforce due to which the QuickBooks Workforce W2 won’t load.

This will lead to some troubles and your employees won’t be able to view their W2s. Anyway, if you are looking for a solution to this annoying issue, you are at the right place. In this post, we will talk in detail about Quickbooks Workforce and the error that prevents employees from accessing the W2 form. Not just that, you will find cent percent working solution to troubleshoot this issue.

So, without wasting any more time, let’s see How QuickBooks Workforce Actually Works.

How Does QuickBooks Workforce Work?

QuickBooks Workforce streamlines the process by which employees can easily monitor and review their paychecks remotely through a self-service portal. The workforce is a web-based solution that is compliant with every edition of Intuit’s QuickBooks 2009 or later, but there is no additional cost to activate it.

Employees who currently use Intuit’s payroll and accounting services can easily log in with their QuickBooks credentials and resume using QuickBooks Workforce after their employer has invited them. Alternatively, they can create a new account after requesting Quickbooks workforce Sign Up from Intuit.

Workforce connects with Intuit’s desktop edition of QuickBooks, so employees can conveniently enable the Workforce service from the Payroll Cloud Services window in QuickBooks Desktop. If you’ve accepted the QuickBooks upgrade, you can start encouraging your employees to use the Workforce program or remind them that they can now sign up using their current Intuit QuickBooks credentials. They can also make use of the Quickbooks paycheck stubs

Solutions to QuickBooks Workforce W2 Won’t Load Issue

Solution 1: Re-Configure QuickBooks Workforce

Setting up your and your staff’s information in QuickBooks Workforce is easy and just takes a few steps. Once the workers have access to the Workforce service, they will begin checking their pay stubs and W-2s anytime they need to. You can try setting up the

Let’s go over the steps you’ll need to take to get QuickBooks Workforce enabled and running on your QuickBooks Desktop Payroll edition. We’ll also go into the precautions you’ll need to take if you’re enabling QuickBooks Workforce with an Online Payroll version rather than a desktop version.

Step 1: Allow Administrative rights to QuickBooks Workforce

Users of QuickBooks Desktop will access the Workforce solution from their account as soon as they log in. However, before you begin, double-check that your desktop version is running the most recent version upgrade and payroll software changes. Otherwise, you or your staff can encounter difficulties when attempting to sign in or accept invites to begin using Workforce.

Once you’re certain that your QuickBooks Desktop has been correctly configured, navigate to the Manage Payroll Cloud Services window from the Employees tab. You can see a prompt with an on/off toggle to enable QuickBooks Workforce. Toggle Workforce to ‘On,’ save and apply the updates, and return to the QuickBooks Desktop main page.

Step 2: Import Previous Paycheck Data

You must submit the workers’ paychecks to QuickBooks Workforce before they can review their payment documents. This move is legally optional and can be skipped if you’ve already set up QuickBooks Workforce, but we’ll presume you’re a first-time consumer who still wants to import your employees’ past paychecks for this post.

Uploading historical paycheck data is a straightforward procedure that can be accomplished by taking a few basic steps outlined on Intuit’s website. Simply submit a valid payroll to Intuit, pick the relevant date range for your historical paycheck results, and begin downloading and submitting the actual calendar year paycheck with the PIN you use for Intuit QuickBooks.

Step 3: Add Your Employees to QuickBooks Workforce

Now that Workforce has been allowed in your QuickBooks Desktop account, you will begin allowing your workers to access Workforce from their own accounts. To invite your workers from a preloaded registry, return to the Manage Payroll Cloud Services window that you used to unlock Workforce.

You can invite as many or as few workers as you choose, as long as they’ve already set up their accounts. Remind your workers to allow alerts for new pay stubs when they become accessible on Workforce, as well as to enter the relevant personal and financial details, such as W-4s and bank account numbers, if appropriate.

Solution 2: Using QuickBooks Online Payroll to Set Up a Workforce

QuickBooks Online Payroll users can begin using Workforce with any version of their QuickBooks program. Employers should connect workers and their email addresses to the Employees portion of the Payroll tab to instantly invite them to review their paychecks.

Simply invite the workers you want to introduce to Workforce through the same Employees section of QuickBooks Online to make them add their details to begin checking their W-2s and pay stubs. QuickBooks Online customers of the ‘Premium’ and ‘Elite’ plans may also use TSheets for time monitoring, but you must send invites to workers to gain entry.

Solution 3: Manually Print as an Employer

As an employer, you can export or print a copy of your workers’ W2s. Here’s how to do QuickBooks workforce login:

  1. Go to the Payroll Tax tab after selecting Taxes from the left menu.
  2. Click the Annual Forms hyperlink in the Forms section.
  3. Select an individual or All Employees under Annual Tax Forms.
  4. Copies B, C, and 2 are generated by clicking W-2.
  5. Download the previewed W2 forms by clicking the Display tab.
  6. Print it or send it to your employees by email.

Solution 4: Manually Print on Quickbooks Online

  • Ctrl + Shift + N in Google Chrome
  • Ctrl + Shift + P in Mozilla Firefox
  • Command + Option + P in Safari

Then, take these steps to get access to your Form W-2.

  1. Pick Payroll Tax from the Taxes menu.
  2. Select Annual Forms from the Forms menu.
  3. Choose All Employees or a single employee name from the dropdown menu.
  4. Pick the required filing time from the dropdown menu when you click W-2, Copies B, C, and 2.
  5. Choose View and then press the print button. Then, choose Print once more.


That’s how you can troubleshoot the Quickbooks Workforce W2 won’t load issue. Try out these methods and you can definitely eradicate this issue from happening. You will then be able to provide QuickBooks paycheck to your employees and they can download or import the Quickbooks paychecks easily.

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